Module 6: Program, Committee & Event Planning Meetings

This module teaches you how to plan, structure, and run effective program meetings, committee meetings, and event planning sessions. You will learn how to create agendas, assign responsibilities, prepare programs, and manage committee communications, ensuring a smooth and coordinated planning process.

Why This Module Matters

Program and committee meetings are the backbone of successful events. This module ensures you understand the processes for preparing agendas, defining roles, and planning programs, so you can lead meetings efficiently and keep your events on track.

• Learn how to structure program and planning meetings for maximum effectiveness.
• Understand the responsibilities of committees and subcommittees.
• Gain skills in drafting agendas, program outlines, and communication plans.

By the end of Module 6, you’ll be able to plan, organize, and run meetings that support the successful execution of your events.

What You’ll Learn

• Types of Meetings
  Understand program, committee, and event planning meetings and their purposes.
• Committee Roles
  Learn responsibilities and structure of committees and subcommittees.
• Agenda Preparation
  How to create agendas that are clear, actionable, and structured.
• Program Development
  Learn how to draft session outlines, timing, and content flow for events.

What You’ll Do

• Plan Meetings
  Create a schedule for program and committee meetings.
• Write Agendas
  Draft agendas with clear objectives and action items.
• Assign Roles
  Define duties for committee members and chairs.
• Draft Event Program
  Prepare a structured program with session titles, timing, and content flow.

Module Content

This module covers the following topics:

• About the Author
• Course Introduction
• What is Event Management?
• What is an Event Manager?
• When is an Event Manager Required?
• What You Will Need
• Software
• Module Outlines
• Program Meetings
• Committee Roles
• Agenda Preparation
• Program Development
• Communication & Documentation
• Sample Meeting Templates
• Tracking Action Items
• Meeting Best Practices

Module Outcomes

By completing Module 6, you will:

• Understand the purpose and structure of program and committee meetings.
• Be able to draft agendas and assign roles effectively.
• Develop skills to manage programs and committee communications.
• Prepare for planning meetings that support successful event execution.

Guidance Every Step of the Way

Our expert tutors will guide you through program and committee meetings, helping you structure agendas, define roles, and prepare programs to ensure your event planning is organized and effective.