Module 4: Timelines, Contact Lists and Event Run Sheets

This module focuses on the operational tools required to successfully deliver an event. You will learn how to create timelines, organise contact lists, and develop detailed event run sheets to manage planning, communication, and on-site execution.

Why This Module Matters

Strong operational planning ensures events run smoothly. This module gives you the tools to manage schedules, people, and responsibilities clearly, reducing risk and improving coordination across all stakeholders.

• Plan and manage event timelines effectively
• Maintain accurate contact lists for seamless communication
• Deliver events using professional run sheets

By the end of Module 4, you’ll be able to manage event operations with confidence and control.

What You’ll Learn

• Event Timelines
  Learn how to structure tasks, milestones, and deadlines to manage the full event lifecycle.
• Creating Timeline Templates
  Understand how to set up templates with due dates, completion tracking, and categories.
• Contact Lists
  Organise internal teams, external suppliers, and attendees to streamline communication.
• Event Run Sheets
  Develop run sheets that map activities, responsibilities, and event timing.

What You’ll Do

• Create Event Timelines
  Plan tasks, deadlines, and milestones for a full event lifecycle using professional templates.
• Build Contact Lists
  Compile internal and external lists, including suppliers, attendees, and key stakeholders.
• Develop Run Sheets
  Draft plans that map the sequence, responsibilities, and timing for events.
• Apply Checklists
  Use templates and checklists to track progress, monitor completion, and avoid pitfalls.

Module Content

This module covers the following topics:

• Event timeline
• Creating a timeline template
• Timeline header
• Due date
• Completion date
• Category
• Action or task
• Responsible party
• Progress tracking
• Notes
• Building a timeline
• List of things to consider
• Sample timeline template
• Contact lists
• External contact list
• Attendee list
• Internal contact list
• Communications
• Event run sheet
• Sample run sheet

Module Outcomes

By completing Module 4, you will:

• Create structured and realistic event timelines
• Maintain accurate and accessible contact lists
• Deliver events using professional run sheets
• Manage event operations with confidence

Guidance Every Step of the Way

Our expert tutors will guide you through timelines, operational planning, and event delivery, helping you apply these tools confidently in real-world scenarios.