Module 5: Event Finance

This module covers the financial foundation of successful event planning. You’ll learn how to create and manage a solid budget, include necessary financial items, plan for contingencies, and handle financial communication securely — all essential for financial control and accountability in events.

Why This Module Matters

Event finance underpins every decision an event manager makes. A realistic, flexible budget and sound financial practices protect your planning, help control costs, and ensure client trust. In this module, you’ll develop skills to produce usable financial documents and manage money with confidence.

• Understand how to build and manage an event budget.
• Learn what items to include for comprehensive financial planning.
• Know how to manage funds, taxes, and reconciliation effectively.

By the end of Module 5, you’ll be able to confidently manage event financials from budget creation through reconciliation.

What You’ll Learn

• Budget Fundamentals
  What a complete event budget looks like and how to structure it.
• Contingency Planning
  How to plan for unexpected costs within your financial framework.
• Estimate vs. Actual
  Track estimated costs versus real quotes for accurate planning.
• Reconciliation
  Learn how to review and balance your financials after the event.

What You’ll Do

• Use a Budget Template
  Work with predefined templates to structure financial planning.
• Manage Financial Items
  Include currencies, bank fees, tipping, and refunds in your cost planning.
• Track & Reconcile
  Compare estimates vs actuals and complete financial reconciliation after an event.
• Secure Financial Data
  Learn techniques for encryption, password protection, and data security.

Module Content

This module covers the following topics:

• Event finance
• Budget
• Contingency
• Taxes
• Fringe benefits tax
• Tax concessions/refunds
• Resort fees
• Tipping
• Bank fees
• Currencies
• What to include in a budget
• Estimate & quotes
• Funds
• Managing finances
• Reconciliation
• Budget template
• Invoicing
• Payments
• Sending credit info
• Banking
• Document encryption

Module Outcomes

By completing Module 5, you will:

• Create detailed event budgets that include key financial considerations.
• Understand how to plan for contingencies and manage unexpected costs.
• Be comfortable tracking and reconciling event financials.
• Be equipped to handle invoicing, payments, and secure financial communication.

Guidance Every Step of the Way

Our expert tutors will guide you through budgeting, tracking, and reconciling finances to ensure solid financial management skills you can apply to real-world events.