Module 3: Contracts

With your event scoped and proposals gathered, Module 3 focuses on contracts — a critical component of professional event management. This module teaches you how to understand, draft, and manage contracts with venues, accommodation providers, transport companies, and creative suppliers, ensuring services are clearly defined and risks are managed.

Why This Module Matters

Contracts protect both you and your client. Poorly written or misunderstood agreements can lead to financial loss, disputes, and operational failures. This module gives you the tools to confidently manage contractual obligations and ensure all parties understand their responsibilities.

• Understand the structure and purpose of event contracts.
• Learn what clauses and inclusions matter most.
• Identify risks and gaps before agreements are signed.

By the end of Module 3, you’ll be able to confidently draft, review, and manage contracts across a wide range of event suppliers.

What You’ll Learn

• Contract Fundamentals
  Key elements, inclusions, and structures used in event contracts.
• Accommodation and Venue Contracts
  Understanding hotel, venue, and space hire agreements.
• Travel and Transfer Agreements
  Flight bookings, transport services, and group travel considerations.
• Creative and Media Contracts
  Working with photographers and managing deliverables and usage rights.

What You’ll Do

• Draft Contracts
  Create sample contracts for venues, suppliers, and service providers.
• Review Terms
  Analyse contract clauses to identify risks and obligations.
• Apply Best Practices
  Use templates and checklists to standardise agreements.
• Manage Supplier Relationships
  Ensure all contracted services align with event requirements.

Module Content

This module covers the following topics:

• Contracting
• Contract Inclusions
• Contract Structure
• Accommodation and Venue Contracts
• Room Types and Star Ratings
• Billing Instructions
• Check-In and Check-Out
• Commissions and Room Drops
• Venue Contract Elements
• Flight Contracts
• Group and Charter Flights
• Transfers and Transport Contracts
• Pickup Points and Driver Details
• Photographer Contracts
• Deliverables and Usage Rights

Module Outcomes

By completing Module 3, you will:

• Understand how event contracts are structured.
• Be confident reviewing and drafting supplier agreements.
• Recognise common contractual risks and how to mitigate them.
• Be prepared to manage contracts professionally across all event suppliers.

Guidance Every Step of the Way

Our expert tutors will guide you through real-world contract scenarios, helping you build confidence in drafting, reviewing, and managing agreements that support successful events.